When applying for a job, it’s often necessary to prepare a cover letter to accompany your CV (curriculum vitae). While many people assume that writing a cover letter is difficult, it can be simple and straightforward if you follow the right steps. This guide explains how to write an effective cover letter that supports your application and captures the employer’s attention.
What Is a Cover Letter and Why Is It Important?
A cover letter is a concise document that highlights your skills, experience, and interest in a specific position. It does not repeat the content of your CV, but instead offers a more personal explanation of why you’re a strong candidate.
Employers often use cover letters to screen applicants and decide who to invite for an interview. It gives them a sense of your communication style, motivation, and suitability for the role.
How to Write a Cover Letter: Step-by-Step
1. Contact Information
Start with your full name, address, email address, and mobile number. These can appear on one line or be listed separately.
2. Date
Include the date you are writing the letter.
3. Recipient’s Information
Add the name of the person receiving the letter, if known, along with the company name and address. If the name is unknown, write “Recruitment Manager” or “Hiring Manager.”
4. Greeting
Use a formal salutation such as “Dear Mr./Ms. [Last Name]” or “Dear Hiring Manager” if the name is unavailable.
Structure of the Cover Letter
First Paragraph – Introduction
- State the job title you’re applying for.
- Mention how you found out about the job (e.g., company website, referral, job portal).
- Express your interest and enthusiasm for the role and the organization.
Second Paragraph – Skills and Achievements
- Highlight your most relevant skills, qualifications, and accomplishments.
- Align your profile with the key requirements in the job description.
- Use specific examples or quantifiable results to showcase your impact.
Third Paragraph – Closing Statement
- Summarize why you are a good fit for the role.
- Indicate your interest in discussing the opportunity further through an interview.
- Thank the employer for their time and consideration.
5. Signature
Close the letter with a professional sign-off such as “Sincerely,” followed by your full name on the next line.
Common Mistakes to Avoid
- Using generic or vague phrases that do not add value.
- Repeating your entire CV instead of offering new insights.
- Failing to proofread for grammar, tone, or formatting errors.
- Sending a template letter without customizing it for the job or company.
Hiring managers review hundreds of applications and quickly lose interest in repetitive or uninspired letters. A well-written, thoughtful cover letter can help you stand out.
How to Submit a Cover Letter
If sending your CV via email, attach your cover letter as a separate file, or include it in the body of the email if instructed.
Always follow the application instructions in the job description.
If you’re applying via an online form, ensure that your inputs are accurate and formatted correctly.